“Quick summary” Although opening a coffee shop is difficult, the rewards are tremendous. In a report released in July 2020, Research and Markets predicted that the market for coffee shops worldwide would reach $237.6 billion in revenue by 2025.
Coffee is the second most consumed beverage worldwide and significantly impacts our social lives and everyday routines.
These numbers indicate that it will undoubtedly be a profitable operation, but you must start out by doing everything correctly. The procedure might be simpler with a comprehensive set of inventory requirements to open a coffee shop.
To start a profitable coffee shop, you'll need to investigate trends, identify dependable wholesale partners, and acquire the best coffee shop furnishings and supplies.
You do the research and find wholesalers partners while we have covered the coffee shop equipment list for you!
In this blog, we will be covering the basics you'll need for your coffee shop equipment list. It is a comprehensive list, so stay tuned, and we will help you get started as you begin serving coffee.
Starting a business is no easy feat. The list is a bit longer, from raw materials, packaging materials, POS systems, and much other crucial equipment.
To cope with these complex requirements and ensure you got everything for starting your coffee shop, having a handy checklist will help you a lot.
Before narrowing down to get the inventory for the coffee shop business, you need to create a checklist to get started and ensure no hassles later on! To create an inventory list, you need to understand your business requirements, the size of your coffee shop, and your menu.
Here are some crucial things to consider while making the checklist:
When you have automatic drip coffee makers in your coffee shop inventory, you can reduce management responsibilities, improve customer satisfaction, and simplify the brewing process.
When you purchase automatic drip coffee makers for your coffee shop, your investment will surely pay off over time, considering its functions and benefits for your coffee shop business.
They will make your regular activities much easier. Any automation that you can implement for your company is a fantastic idea. Automatic drip coffee makers are crucial for your coffee shop equipment list.
Here are some of the standout features of automatic drip coffee makers:
Your coffee shop business needs an espresso machine. One of the top objectives on your budget for inventory should be this.
You are limited in what you can provide if you don't have an espresso machine. Therefore, you must purchase it, but do it wisely and spend money on a quality coffee machine.
Understanding what constitutes a decent espresso machine for a small coffee shop and how to get the most bang for your buck once you've found the perfect one is critical.
Do your research. There is a huge selection available. To find out everything you need to know about the machinery that will make or break your business, talk to friends in the industry, conduct online research, and visit retailers.
Decide your requirements and budget to make the best out of your investment.
Another essential for a coffee shop is an industrial coffee grinder, usually referred to as a commercial coffee grinder.
Every day, you'll need to grind a lot of coffee. When making coffee for customers, you want to make sure it is perfectly grounded. Industrial coffee grinders can be useful in this situation. You will need a coffee grinder or grinders to meet demand and maintain coffee types apart.
Coffee grinders come in two varieties: burr and blade. Most coffee enthusiasts favor burr grinders with two rotating surfaces that grind the coffee bean consistently. Like other home coffee grinders, a blade grinder uses revolving blades to chop the beans into ground coffee.
It is a matter of cost and preference for the coffee shop owner, but it is unquestionably one of the most important pieces of coffee shop equipment.
Apart from other crucial inventory requirements to open a coffee shop, you also need to get your hands on a fully-functional coffee shop POS system and website for your coffee shop business.
With a POS system, you can swiftly process consumer payments and gather insightful business data that can boost productivity and profitability.
Additionally, you can improve your company's offering with the robust by incorporating features like loyalty programs, delivery capabilities, and extra support. You can control stock levels and every aspect of your pricing with POS.
You will also require a user-friendly website for your coffee business that serves as a virtual storefront, enabling potential consumers to learn about the coffee shop's products, services, location, and working hours.
Additionally, a well-designed website may help coffee shops draw in more consumers in the modern digital age, improve the customer experience, and establish a strong online presence.
If you are offering coffee and other food for your customers, you also need to take care of the coffee mugs, dishes, glasses, spoons, bowls, etc.
Since you are operating as a coffee shop, you can customize your coffee mugs to stand out from the crowd and distinguish yourself.
Now, take-way orders are also in trend. In order to ensure that your customers can carry their orders home, you'll need to stock up on lots of drink holders and paper bags.
Paper coffee cups and plastic iced coffee cups are required for take-out drinks in coffee businesses.
Coffee shops typically include straws, napkins, stirrers, and take-out boxes. Make backup plans to always have these materials on hand because they are essential for service and sales. You should also take into account the costs involved.
Apart from equipment, you will need some crucial supplies such as coffee beans, milk, water, bread, and other supplies as per your menu and business requirements.
High-quality coffee beans are The most important items on your list of supplies for a coffee shop. When choosing your beans, keep in mind that your customer has different expectations because they will eventually become part of your brand.
Aside from coffee beans, all your other supplies should be of the highest caliber because they will improve the taste and set you apart from your rivals. Make sure your clientele may choose from a variety of milk and non-dairy beverage options on the menu board, and they will return.
Additionally, maintain a variety of bread and other basics on hand to impress your customers.
Industrial blenders are among the crucial equipment that you will need in your coffee shop equipment.
Blended beverages are being ordered by 38% of café customers more frequently. And to capitalize on this trend and to provide the greatest possible experience all around, your coffee shop will need at least one blender.
To purchase a high-quality blender, you can speak with a specialist or a merchant. Be prepared for the greatest blenders to increase your budget and equipment prices for your coffee shop because the best things will cost more and be worth more than the price you will be paying for the blender.
When you get high-quality products, they won't break when your shop starts producing hundreds of frozen drinks every day.
Coffee is not enough. As per a survey, 60% of coffee shop owners serve food with coffee. So, to satisfy your customers, you will need eatery items that go well with coffee, which you can serve as a meal.
Pastries, donuts, sandwiches, croissants, pancakes, etc., are some of the most popular items that go well with coffee.
So, to cope with customer requirements and roll out the food quickly, you will need high-quality ovens and toasters. As per your customer needs and menu - you can decide the size and number of ovens and toasters you will need at your coffee shop.
Considering going for large commercial equipment for efficient serving and optimum customer satisfaction. And don't forget to look after the quality and price of the equipment, as these two are crucial considerations before choosing the equipment.
When you establish your coffee shop, you'll need freezers and a refrigerator to keep the food and dairy items fresh. As a result, you will want refrigerated display cabinets and counter fridges behind the counter in your cafe.
Keep in mind that refrigerators play a significant role in the design of your coffee shop, so they should be modern and cohesive with the style of the space. Along with the vibe check, the budget check is crucial. Therefore, be sure the freezers and refrigerators you select are both within your budget and of the highest quality.
You will need refrigerators and freezers in two locations: one behind the counter and one in the back where stock is kept. Make sure the location of your freezer is easily accessible for your staff.
One freezer in the backyard is also important as the frozen food is easy to store and has a long shelf life, and you can store extras in the back so you don't run out of stock and serve your customers without any hassles.
You probably have every inventory to get started with your coffee shop. But you also need proper and adequate shelving to cope with everything in a safe space.
Shelving keeps all your ingredients, equipment, and supplies off the floor. The majority of your shelving requirements will be for storage, but they may also contain displays and other decorative items for your coffee shop.
You want robust shelves for storage. Additionally, you should spend money on containers to organize and categorize ingredients and supplies. Choose something that highlights the brand you've picked for your coffee shop for your more attractive shelving. They will act as a brand's enhancement.
Find shelving and refrigeration choices that are reliable, practical, and complement your distinct design sensibility to help your business run smoothly.
Quick tip: For the sake of aesthetics, don't forget the quality and durability of the storage shelves. Quality and aesthetics should go hand in hand.
Since coffee shops need to use a lot of supplies, like coffee beans, milk, water, toppings, and other goods, as listed on your menu, you must have the hardware necessary to use and store these materials efficiently.
In the food & beverages industry, products require efficient storage as they are more prone to get spoiled. And this unnecessary spillage will lead to the wastage of business resources - which you surely don't want!
Suppose you don't have a good storage system. In that case, your company will operate inefficiently, which will drive you and your staff crazy and eventually reduce the profitability of your cafe over time.
Therefore, we advise you to collaborate with a nearby or trustworthy store of restaurant supplies, make bulk purchases, and carefully and successfully arrange your system.
Every business needs a high-quality security system in place to prevent crimes and accidents, especially if you are operating in the restaurant and beverage industry.
These upgrades, whether they be cameras or alarms (both inside and outside the shop), will give you security and peace of mind just when you need it. Additionally, they'll keep an eye on your workers when you're not there.
Therefore, even though you might not feel the need for it right now, having it will be essential for the situations you wish to avoid. Also, as per certain government guidelines, you must have certain security measures to get your license and ensure seamless operations.
Pro tip: If you're looking around for the ideal system, we advise choosing a company that will handle the entire installation process to ensure a seamless installation.
After getting all the equipment and supplies for your cafe, it is also important to manage it properly. And among the best ways to manage is categorizing the inventory efficiently.
Your inventory can be categorized in three different ways: according to the inventory's function, storage, and cycles.
After categorizing the inventory, you also need to monitor inventory within specific intervals of time.
This comprehensive inventory ensures optimum monitoring of your inventory while reducing the wastage of your resources.
The last and crucial step in proper inventory management for your cafe business is to set up a re-ordering inventory system.
Installing the right coffee shop POS system will help you effectively re-order inventory as it helps maintain adequate stock levels, minimizes waste, and keeps your operations running smoothly.
Here's how the POS system helps streamline your re-ordering inventory process:
Here's a wrap on the essential coffee shop equipment list to start your cafe. We hope it will help you out in getting all the essentials and your cafe will run without hassles.
We can all agree that coffee will always be in fashion. With a wide range of flavors and styles, coffee shops are expanding and gaining popularity every day. If you have inventory control under control, you will probably be successful as a coffee shop owner.
In addition to inventory, there are still a lot of things you need to consider. You're almost ready to open the doors once you've put together the inventory list and other stuff sorted.
Apart from getting the inventory right, managing it effectively is also crucial. You will need the best coffee shop POS system to ensure proper inventory management. So if you are looking to get your hands on the best and high-quality POS system, you can check out OVVI's POS system. We have a feature-rich POS system to streamline your inventory management and skyrocket your business.
The equipment requirements to open a coffee shop are definitely lower. The customer footfall at your coffee shop and its location have an effect on your equipment needs.
But, still, even if you operate in a small cafe, you need an inventory for at least a week and a maximum of a whole month.
Also, it is necessary to have a backup of reliable suppliers who can provide you, with suppliers, on the go if you have urgent requirements in case you experience a larger footfall of customers due to some reason or other!
Still, over time you can examine the requirements to open a coffee shop and make decisions accordingly.
There are no specific costs for your cafe. The inventory costs are based on different factors, such as the menu, the size of your cafe, and even the purchasing strategy you adopt.
The cost also changes based on the vendors you choose, the quality you will be getting, and the quantity ordering also affects the total inventory for coffee shop costs.
You will need so many different materials and equipment such as coffee, tea, milk, bread, packaging materials, espresso machine, coffee brewers, and other crucial inventory.
The cost surely varies from cafe to cafe. But, if you are looking for estimates, the approximate starting cost would be around $50000 to $150000.
The local restaurant supplier shops and delivery services in your area are frequently the best sources to buy all of your coffee shop supplies. The majority of the time, these companies offer everything required for operation at wholesale pricing.
Additionally, locally owned and run businesses typically have better accessibility and dependability. They'll go above and beyond to make sure your store is stocked and ready to run.
On the other hand, there are several websites with inexpensive rates on coffee shop supplies if you prefer to go digital. However, acquiring materials online may result in greater shipping charges than you'll find at local warehouses.
So, check up with the alternatives available and go with the one who is offering the best products within your budget, along with high quality and reliability.
Inventory wastage in your cafe can happen due to so many different reasons such as theft, over-serving, spilling, lost inventory, Perished goods, etc. So you need to adopt the best practices to control your inventory wastage.
Here are some of the ways you can adopt to control wastage:
We will be mentioning the entire checklist you should include in your inventory for the coffee shop. Let's check it out: