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What are the Key Features of the POS System?

Published Jun 23, 2021 Business
What are the Key Features of the POS System?
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“Quick Summary” If you’re searching for a new point-of-sale system, you can easily get confused with the plethora of options available. There are a number of companies that provide POS services, so it can leave you puzzled with questions like what do I really need or whether this option is suitable for my retail business? 

Here in this article, we have discussed various features of a POS system that will help you expand your business with technically enabled tools. Let’s have a look at it!

How does a Point-of-Sale System work?

Most modern businesses need a sophisticated cash management system to manage inventory, track sales, generate reports, administer gift cards, and initiate customer loyalty programs.

When your business sells more than one product or provides services that need inventory management, it is inevitable to have a POS system.

POS systems enable you with a no-contact transaction, where you don’t have to examine the customer’s debit or credit card.

POS Systems in Retail Stores

POS Systems are easily discovered in retail stores where customers pay for their purchases. At the least, a retail operation’s POS system needs to consist of a scanner for barcodes, a printer for receipts, a credit card processor. 

The most valuable point-of-sale features include;

Assessment of Sales Report

Retail stores must analyze sales data on a weekly, monthly, or yearly basis. They must be aware of the on-going trend and industrial know-how to determine whether their inventory management works best for them.

Ease to Track Inventory

The profitability of your business can decline when you carry the wrong amount of inventory. An inventory tracking system as a part of your POS system can assist you in avoiding too much inventory on hand. It can also help you to prevent stockouts.

Marketing and Customer Services

It is essential for retail store owners to keep customers’ data on hand to give a more personalized experience. The POS system is beneficial for generating discounts, loyalty cards, and coupons for customers, a perfect launchpad to boost your sales like never before.

POS Systems in Restaurants

Thousands of restaurants worldwide use POS systems. Like retail stores, restaurant POS systems can generate sales reports along with powerful marketing features and exceptional customer services. Generally, restaurants require these two additional POS features;

  • Time Management: The restaurant activities are generally time-consuming. The restaurant’s POS system has to be efficient and simple to manage various functions like ringing up orders, making reservations, and providing receipts to the customers.
  • Back Office Inventory Management: Everything that your customer will buy needs to be registered. Perhaps, inventory management as a software feature assists you in tracking the stock in your store. The inventory feature also helps in tracking those items in the kitchen that are used in the cooking process. 

POS for Inventory Management

Choosing the right POS system for managing your inventory is crucial, particularly for retail operations or any business that sells products or manages inventory. It is also an inexpensive process that guides small business owners to place their inventory orders with quantity beforehand. Here are some of the key features of the Point of Sale inventory management;

  • Barcoding and Tagging: Manual data management can cause errors, but scanning the barcode can save the employees’ reasonable time. The barcoding feature is not just good for the budget; it also reduces worker training programs. Traditionally, a lot of effort goes into recording the product data.  Thanks to the modern POS system, even ample work takes lesser time. 
  • Backup and Security of the Inventory: Irrespective of your business type, the facility to securely back up the inventory stands undisputed. The inventory management systems of POS have strong security layers to offer protection against hacking. Even after robust security if your data gets hacked, you can have access to internal systems.
  • Reporting of the Business Activities: Reporting of inventory is one of the most advantageous features of the Point of Sale system. For managing activities such as driver’s location, the status of the product, information about the shipment of the order, etc., you would require a robust POS system. You can integrate various tools into your POS system to carry out the reporting of the day-to-day business activities.


When you look for a POS system, focus on the features that best suit your store’s needs. Make a list of top choices, evaluate the features, minus the features you don’t need, and talk to the software provider who can provide you with additional information.

A great POS service provider will enable you with modern tools and features, making it as easy as possible to focus on growing your business rather than worrying about activities that are not in your purview. Don’t settle for less; pick your industry and let OVVi help you find the most ideal POS solution.