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POS Pricing: How Much Does a POS System Cost?

Published Jan 09, 2023
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“Quick summary” In this digital world, where customers are gradually shifting to e-Commerce, it becomes more than important for businesses to have the best-in-class payment system in place for a better customer experience and secured payment gateway.

A POS system comes to mind when we discuss a secured payment gateway.

Now, you might be wondering what a POS is.

A POS system is a computerized tool used to manage transactions effectively.

For most retail enterprises today, the POS system allows users to manage shop inventory and personnel, check out clients, receive payments, and route those monies to their bank accounts. It is the command center for various industries and businesses. 

A Consumer Research poll found that 45% of customers preferred to spend less time in the checkout line. A user-friendly POS system will help your business solve this problem. It consequently guarantees smoother daily operations, improving client retention and lowering upkeep costs.

However, the features of a POS system differ from one vendor to the next, as do the costs. Additionally, selecting the best POS system within your price range can be challenging.

To know more about POS & its cost, keep reading! 

How much does a POS system cost?

Point of Sale system costs $29 to $100 a month for smaller companies. At the same time, larger enterprises and franchises will probably need to double that sum depending on the number of extra registers required.

Customers will have to pay between $1200 and $6500 for the first year and $600 and $1200 for an additional year when you add the hardware cost to the POS system price.

However, the precise cost of the Point of Sale system is determined by the kind of POS hardware & software you select, the features you require, and the degree of customization. It can be complicated to understand what you're signing up for because of hidden fees, setup charges, and changing prices.

For instance, open-source POS systems can work on most of the market's popular devices, unlike certain POS software that is usable with branded devices which also affects the total cost.

So, consider everything and then decide the ultimate cost.

POS system cost

POS software often contains the ability to accept several payment kinds, sales reporting and analytics, employee administration, some inventory control, and a customer database so that you can create targeted advertising campaigns. 

POS software comes in three primary categories:

  • SaaS-based POS software that runs on the cloud.
  • On-premise POS systems that are housed on a local server.
  • Hybrid point-of-sale systems that integrate on-premises and cloud computing.

The POS software costs around $20 to $300 a month, depending on the kind of POS you select and the required features.

Verify that the selected point-of-sale software has the necessary capabilities to meet your business needs.

POS software contains capabilities such as gift card generation, loyalty programs, eCommerce/online purchasing, and effective marketing, which are either included in the POS system cost or accessible through third-party software interfaces.

The vast majority of point-of-sale (POS) software is marketed on a subscription basis, with various service levels available at different costs.

Components of the Point-of-Sale system cost

POS system has two primary components, namely hardware and software. These elements facilitate and streamline your company's daily activities. Choosing the right hardware and software for your POS system benefits your business in various ways.

As a result, you may start by picking a few POS options that suit your needs. Then you ought to evaluate POS system prices and transaction costs. In the long term, a few percentages off could save you thousands, so it's certainly worth the effort.

Additionally, point-of-sale prices can change as you include more functionalities and integrations. Continue reading to learn more about the elements of POS pricing and how much it costs.

Related Blog: Guide To Calculate Food Cost Percentage For Restaurant

POS hardware cost

The price of the POS hardware depends on the equipment you require. Decide to use a traditional POS system or a mobile POS terminal. You can install the mobile POS terminal on your iOS or Android devices. 

Compared to traditional POS systems, mobile POS systems use far less storage space and can be relocated all around the store to serve clients wherever they are.

1. Card reader and cash drawer

Despite the rise in cashless transactions, 61% of purchases at retail establishments are still conducted with cash. You might wish to spend money on a credit card reader and a cash drawer. Card readers and cash drawers will cost you around $40 to $300.

2. Document printer & other stationery

Customers expect merchants to provide paper and email-based digital receipts. Considering this, you should invest in a receipt printer and printing paper. They can cost around $200 and $400 based on whether you want a Bluetooth, Wi-Fi, or tethered receipt printer.

3. Barcode reader

Additionally, consider getting barcode scanners. You can use these to tally your stock, verify customers, and more. You may even save money by including a barcode reader in your smartphone to monitor everything. It will cost between $150 and $400 based on whether you buy a 1D or 2D barcode reader.

4. Tablet or computer screen

To get the total of everything and effectively manage the transactions, reports, inventory, and everything else - you will also need a computer screen or tablet. It can cost you around $200 to $1000. 

Additional POS system costs to consider! 

The price of a POS system can vary depending on other features besides software and hardware. Let's examine a few of the extra features that have an impact on the POS system's cost.

1. The number of users

Some POS software restricts the number of user accounts you can use through your POS system. The cost of point of sale system will vary based on the users and your business needs. Hence, choose the right plan.

2. Transaction charges

Apart from payment, you also need details of other things for efficient management. There is a charge for each credit or debit card transaction. Usually, it's a few percentage points plus a few cents of the customer's purchase. Depending on the kind of payment, each provider assesses a different proportion of the transaction fee.

3. Added integrations

Your POS systems must be integrated with inventory, enabling automatic stock management, generating barcode scanner custom reports, and many other things. However, none of those added features are free. Your monthly price will depend on how many features you desire.

4. Different locations

The number of stores you have and the billing counters will also vary the inventory cost. Different locations and billing counters will require additional hardware & software to cope with your requirements. 

5. Type of industry

A POS system's cost may differ depending on the industry. A POS system for a bar has different requirements than one for a catering company. Others, like retail establishments, dining establishments, food trucks, and cafes, have various needs for a POS system's hardware and software functionality, which impacts the system's cost. 

6. E-commerce integration

If you own an e-Commerce store apart from having a full-fledged brick & mortar store and if you are looking forward to integration to get better results, the cost of point of sale may also vary.  

Conclusion

POS systems can be expensive, and we are aware of that. Choosing the wrong solution is simple because it offers a zero-month-fee alternative. You'll end up paying several hidden fees, membership fees, and integration costs. Many POS solutions are available in various plans, bundles, and pricing models. You have plenty of options to select the one that matches your needs. 

Pick a POS system that will assist you in automating business processes, such as inventory control and other practical CRM features. By doing this, you can avoid paying for extra third-party integrations.

Accept a system only if it meets your company's needs. Take your time, think about everything, and then select the right option. 

Before selecting a plan and purchasing, it is preferable to join for a free trial to see the system's capabilities firsthand without committing to anything. If you want to try one, check out our top-notch POS software immediately!

Contact us today, and our experts will set up a POS System for your restaurant.